Payroll & Tax
Best Payroll Software for Kenyan SMEs: Automate PAYE, SHA and NSSF
Discover the best payroll software for Kenyan businesses. Learn what features to look for and how to automate PAYE, SHA, NSSF and Housing Levy compliance.
Read Article
Welcome to
Vendly
All-in-one business management platform for modern enterprises. Sales, accounting, inventory, CRM, and payroll — unified.
Free 14-day trial
No credit card required
Cancel anytime
24/7 support
Scroll
Vendly. Who We Are
We are Vendly Digital Platform
We built Vendly for businesses that refuse to settle for scattered tools and manual processes. From invoicing to payroll, inventory to CRM — everything lives in one place, designed specifically for how Kenyan businesses operate.
Our mission is to empower small and medium enterprises across Kenya with enterprise-grade tools at affordable prices. With automatic KRA compliance, M-Pesa integration, and real-time reporting, you can focus on growing your business while we handle the rest.
WHY CHOOSE US
What makes us stand out
POWERFUL FEATURES
One operating system for sales, finance, stock, and payroll
Vendly connects the work that normally sits in separate spreadsheets: customers, documents, payments, suppliers, stock, expenses, payroll, and management reports.
Shared recordsApproval-readyKenya complianceBranch visibility
6
Core modules
Sales, CRM, inventory, orders, accounting, and payroll.
14
Trial days
Enough time to test real workflows before subscribing.
KSh
Local pricing
Plans priced for Kenyan teams and growing businesses.
24/7
Cloud access
Keep teams aligned across branches and departments.
Sales documents
Invoicing & Quotations
Move from quote to paid invoice without re-entering customer, tax, or item data.
Workflow result
Quote to cash
Create professional invoices and quotations in seconds. Track payments and send reminders automatically.
Core workflows
- Invoices, quotations, proforma invoices, receipts, and credit notes
- Customer statements, payment allocation, and overdue balances
- VAT-aware line items, discounts, withholding tax, and branded PDFs
Automation
- Recurring invoices for retainers and repeat customers
- Email and WhatsApp delivery with payment reminders
- Status changes from draft to sent, paid, overdue, or cancelled
Reports
- Sales by customer
- Aged receivables
- Tax summaries
CONNECTED WORKFLOWS
How the platform works together
The value is not only in each module. It is in the way records move across sales, purchases, inventory, accounting, and payroll.
1
Capture customers, suppliers, products, and employees once
2
Create sales, purchase, payroll, and accounting documents from shared records
3
Approve, send, receive, pay, reconcile, and report from the same workspace
4
Review performance by customer, branch, warehouse, department, and period
Sales documents
Invoicing & Quotations
Move from quote to paid invoice without re-entering customer, tax, or item data.
What it handles
- Invoices, quotations, proforma invoices, receipts, and credit notes
- Customer statements, payment allocation, and overdue balances
- VAT-aware line items, discounts, withholding tax, and branded PDFs
Revenue pipeline
CRM & Lead Management
Give sales teams one place to track leads, follow-ups, customers, and won deals.
What it handles
- Lead capture, customer records, companies, contacts, and activity history
- Pipeline stages for prospects, proposals, negotiation, and closed deals
- Tasks, notes, reminders, and ownership for every opportunity
Stock control
Inventory Management
Keep branches, warehouses, products, and stock movements aligned in real time.
What it handles
- Products, services, variants, units, categories, warehouses, and branches
- Stock adjustments, transfers, receiving, issues, and low-stock visibility
- Batch, serial, and barcode-ready workflows for operations teams
Order operations
Sales & Purchase Orders
Control commitments before goods move, invoices are raised, or suppliers are paid.
What it handles
- Sales orders, purchase orders, supplier records, and delivery tracking
- Itemized terms, expected delivery dates, approvals, and order status
- Convert approved orders into invoices, bills, or stock receipts
Finance control
Accounting & Expenses
Turn daily transactions into clean books, management reports, and tax-ready records.
What it handles
- Chart of accounts, expenses, bills, journals, ledgers, and budgets
- Bank and M-Pesa reconciliation workflows for cleaner cash visibility
- OCR capture for receipts and supplier bills where available
Kenya payroll
Payroll Management
Run compliant payroll with statutory deductions, payslips, and employee records.
What it handles
- Employees, salary structures, allowances, deductions, and payroll runs
- PAYE, SHA, NSSF, and Housing Levy calculations for Kenya
- Payslips, payroll summaries, and employee-facing records
LIMITED TIME OFFER
Start your free 14-day trial today
No credit card required. Full access to all features. Cancel anytime with zero obligations.
Get Started FreeFREE TOOLS
Free business document generators
Create professional business documents instantly. No sign-up required. Download as PDF or save to your account.
Invoice Generator
Create and download professional invoices with custom branding, line items, and tax calculations.
Try it free
Quotation Generator
Build detailed quotations with terms, discounts, and multiple line items. Share with clients instantly.
Try it free
Proforma Invoice Generator
Generate proforma invoices for international trade and pre-sale agreements. Download as PDF.
Try it free
Purchase Order Generator
Create purchase orders with vendor details, delivery terms, and itemised pricing. Ready to send.
Try it free
FROM THE BLOG
Insights for Kenyan Businesses
Expert guides on payroll, invoicing, M-Pesa, KRA compliance, and everything you need to run your business in Kenya.
Accounting
Best Accounting Software for Small Business in Kenya (2025 Comparison)
Compare the best accounting software options for Kenyan small businesses, including KRA integration, M-Pesa support, and local compliance features.
Read Article
CRM & Sales
Best CRM Software for Small Business in Kenya
Compare the top CRM platforms for Kenyan small businesses. Find the right tool with M-Pesa integration, pipeline management, and local compliance features.
Read ArticleWHAT CLIENTS SAY
Trusted by businesses across Kenya
“Vendly transformed how we manage our restaurant chain. Inventory tracking and payroll are now effortless.”
SK
Sarah Kimani
Operations Manager, Nairobi Eats Ltd
Nairobi EatsTechWaveBuildRightSafari MotorsGreenLeafCoastal Imports
MADE FOR KENYA
Built specifically for Kenyan businesses
Vendly is designed with Kenyan businesses in mind. From KRA compliance to M-Pesa integration, we understand the unique needs of operating in Kenya.
KRA PIN Validation
Validate and store KRA PINs for clients and vendors
PAYE Calculator
Automatic tax calculations with current KRA rates
SHA, NSSF & Housing Levy
All statutory deductions handled automatically
M-Pesa Integration
Accept payments and track M-Pesa transactions
ETR Ready
Compliant with KRA Electronic Tax Register requirements
Multi-Currency
KES default with support for USD, EUR, and more
Payroll Calculator
2024 KRA rates
KES
Gross SalaryKES 150,000
PAYE- KES 33,527
SHA- KES 4,125
NSSF- KES 6,480
Housing Levy- KES 2,250
Net SalaryKES 103,618
OUR PROCESS
Get started in 3 simple steps
From sign-up to your first invoice in under 5 minutes
1
Sign Up in Minutes
Create your account and set up your business profile. No credit card required for the free trial.
2
Import Your Data
Easily import your existing customers, products, and financial data from Excel or other systems.
3
Start Managing
Begin creating invoices, tracking inventory, and managing your business from one dashboard.
DETAILED PRICING
KSh pricing for every stage of your business
Start with a 14-day free trial, then choose the plan that matches your team size, document volume, approvals, inventory depth, and support needs.
14-day premium trial
M-Pesa-ready workflows
Kenya tax defaults
Secure cloud access
Free Trial
Teams testing Vendly before rollout
Full premium access for 14 days
KSh0
for 14 days
No credit card required.
Test Vendly with premium access before choosing a plan.
Users
2
Documents
15
OCR scans
15
Warehouses
1
Included
- 14-day access to premium modules
- Professional invoices and quotations
- CRM, inventory, accounting, and payroll preview
- M-Pesa-ready payment workflows
- Email and WhatsApp document sharing
Trial access
- Explore the complete business dashboard
- Create sample invoices, quotes, purchases, and expenses
- Invite a second team member before choosing a paid plan
Setup support
- Business profile and branding setup
- Kenya tax defaults for VAT, PAYE, SHA, NSSF, and Housing Levy
- Upgrade path without losing trial data
Starter
Small teams moving from spreadsheets
Clean invoicing, CRM, and stock control
KSh3,900
per month
Switch to annual billing for a lower effective monthly cost.
For small businesses that need branded documents and basic operations.
Users
2
Documents
500
OCR scans
50
Warehouses
1
Included
- Branded invoices, quotes, and receipts
- Customer and supplier records
- Basic CRM pipeline
- Product and service catalogue
- Recurring invoices and payment reminders
- WhatsApp and email sharing
Sales essentials
- Invoices, quotations, proforma invoices, and receipts
- Customer statements and payment tracking
- Recurring billing for repeat customers
Daily operations
- Products, services, and stock quantities
- Basic purchases and supplier management
- Simple dashboard reports for cash flow visibility
Most Popular
Professional
Growing SMEs that need accounting control
Best value for finance-led teams
KSh10,500
per month
Switch to annual billing for a lower effective monthly cost.
For growing SMEs that need stronger accounting and compliance.
Users
3
Documents
2,000
OCR scans
250
Warehouses
2
Included
- Everything in Starter
- Full accounting ledger and chart of accounts
- OCR receipt and bill capture
- Bank and M-Pesa reconciliation workflows
- KRA-ready tax and compliance reports
- Payroll with statutory deductions
- Custom business reports
Finance automation
- Expenses, bills, journals, accounts, and financial statements
- AI-assisted document capture for receipts and supplier bills
- Budget, profit and loss, balance sheet, and cash flow reports
Kenya compliance
- VAT-aware invoices and tax summaries
- PAYE, SHA, NSSF, and Housing Levy payroll calculations
- Audit-friendly records for accountants and management
Workflow
Teams that need approvals and process control
Structured workflows for documents and vendors
KSh15,900
per month
Switch to annual billing for a lower effective monthly cost.
For teams that need approvals, accountability, and vendor control.
Users
5
Documents
5,000
OCR scans
500
Warehouses
3
Included
- Everything in Professional
- Approval workflows for sales and purchasing
- Vendor onboarding and compliance checks
- Role-based stage restrictions
- Team task visibility
- Advanced notifications and escalations
Approval control
- Set review stages before invoices, purchases, or expenses are finalized
- Limit who can approve, edit, cancel, or send critical documents
- Track approvals with timestamps and user accountability
Vendor management
- Supplier onboarding with required documents
- Purchase request and purchase order controls
- Better separation between requesters, approvers, and finance
Operations
Inventory-heavy businesses with branches
Inventory, warehousing, and operational discipline
KSh19,900
per month
Switch to annual billing for a lower effective monthly cost.
For inventory-heavy businesses managing teams, branches, and stock.
Users
10
Documents
10,000
OCR scans
1,000
Warehouses
10
Included
- Everything in Workflow
- Multi-warehouse inventory controls
- Batch, serial, and barcode tracking
- Stock transfers and adjustments
- Low-stock alerts and reorder visibility
- Operations dashboards for managers
Inventory depth
- Track stock by warehouse, branch, batch, and serial number
- Use barcode-ready product workflows
- Control transfers, adjustments, and stock counts
Branch visibility
- Compare sales, purchases, and stock movement by location
- Give managers access to only the branches they operate
- Surface stock risks before they become fulfillment delays
Enterprise
Large businesses needing scale and governance
Dedicated support, scale, and custom rollout
KSh26,500
per month
Switch to annual billing for a lower effective monthly cost.
For larger organizations that need unlimited scale and dedicated rollout.
Users
Unlimited
Documents
Unlimited
OCR scans
Unlimited
Warehouses
Unlimited
Included
- Everything in Operations
- Unlimited users and business documents
- Advanced API and integration support
- Custom permissions and implementation support
- Priority support and service reviews
- Dedicated account management
Enterprise rollout
- Implementation planning for departments, branches, and subsidiaries
- Migration support for customers, products, opening balances, and documents
- Training sessions for admins, finance, sales, and operations teams
Scale and governance
- API support for external systems and reporting tools
- Advanced role design for larger teams
- Priority support for critical business workflows
Plan comparison
Compare user seats, document volume, OCR allowance, and the core unlock for each package.
| Plan | Monthly | Annual | Users | Documents | OCR scans | Best unlock |
|---|---|---|---|---|---|---|
Free Trial Teams testing Vendly before rollout | KSh 0 | KSh 0 | 2 | 15 | 15 | Full premium access for 14 days |
Starter Small teams moving from spreadsheets | KSh 3,900 | KSh 37,400 | 2 | 500 | 50 | Clean invoicing, CRM, and stock control |
Professional Growing SMEs that need accounting control | KSh 10,500 | KSh 100,800 | 3 | 2,000 | 250 | Best value for finance-led teams |
Workflow Teams that need approvals and process control | KSh 15,900 | KSh 152,600 | 5 | 5,000 | 500 | Structured workflows for documents and vendors |
Operations Inventory-heavy businesses with branches | KSh 19,900 | KSh 191,000 | 10 | 10,000 | 1,000 | Inventory, warehousing, and operational discipline |
Enterprise Large businesses needing scale and governance | KSh 26,500 | KSh 254,400 | Unlimited | Unlimited | Unlimited | Dedicated support, scale, and custom rollout |
FAQ
Answers before you roll Vendly into your business
Get clear answers on trial setup, pricing, modules, payments, data security, and support so your team knows what to expect before implementation.
Trial
14 days
Plans
6 tiers
Modules
Sales to payroll
Support
Guided setup
Still deciding?
Talk through your workflow before choosing a plan
Share how your business handles sales, stock, expenses, payroll, branches, and approvals. We can help map the right plan and rollout path.
RESOURCES
Latest from the blog
Practical, Kenya-specific guides on payroll, invoicing, M-Pesa, KRA compliance, inventory, and more.
Payroll & Tax14 min read
Best Payroll Software for Kenyan SMEs: Automate PAYE, SHA and NSSF
Discover the best payroll software for Kenyan businesses. Learn what features to look for and how to automate PAYE, SHA, NSSF and Housing Levy compliance.
Read articleAccounting10 min read
Best Accounting Software for Small Business in Kenya (2025 Comparison)
Compare the best accounting software options for Kenyan small businesses, including KRA integration, M-Pesa support, and local compliance features.
Read articleCRM & Sales11 min read
Best CRM Software for Small Business in Kenya
Compare the top CRM platforms for Kenyan small businesses. Find the right tool with M-Pesa integration, pipeline management, and local compliance features.
Read articleM-Pesa12 min read
How to Accept M-Pesa Payments for Your Business: Complete Integration Guide
Learn how to accept M-Pesa payments for your business using Paybill, Till Number, STK Push, and API integrations. A complete guide for Kenyan SMEs.
Read article
Invoicing9 min read
ETR Compliance in Kenya: What Your Invoicing Software Must Support
Understand KRA ETR requirements for Kenyan businesses. Learn what Electronic Tax Registers must do, compliance deadlines, and what to look for in software.
Read article
Payroll & Tax14 min read
How to Process Payroll in Kenya: A Step-by-Step Guide for Small Businesses
Step-by-step guide to processing payroll in Kenya. Learn how to calculate gross pay, deduct PAYE, SHA, NSSF, Housing Levy, and arrive at net salary.
Read articleGET STARTED
Ready to streamline
your business?
Join thousands of Kenyan businesses that trust Vendly to manage their operations. Start your free trial today.