Set up your organization profile
KRA PIN, address, currency and branding. Done once on day one, used on every document forever.
Your organization profile is the source of truth for every invoice header, every payslip footer, every statutory return file. Filling it in correctly on day one means every document afterwards is automatically compliant.
What to fill in
| Field | What it drives | Required? |
|---|---|---|
| Legal name | Top of every invoice / payslip / report | Yes |
| KRA PIN (Tax ID) | Every P10 row, every tax invoice header, every NSSF / SHA / AHL filing | Yes |
| Registered office address | Invoice address block, statutory filings | Yes |
| Phone + email | Invoice contact block, customer-facing share links | Yes |
| Logo | Top-left of every PDF (invoice, quote, payslip, P9) | Optional but recommended |
| Currency | Default for invoices, KES is standard in Kenya | Yes (defaults KES) |
| Time zone | Date stamps on documents and the audit log (Africa/Nairobi by default) | Yes (defaults Africa/Nairobi) |
| VAT registration certificate number | Output VAT and the VAT3 return | Required once VAT-registered |
| NSSF employer number | NSSF byPRO bulk upload | Required if you have employees |
| SHA employer number | SHA monthly return | Required if you have employees |
| AHL agent number | KRA AHL portal upload | Required if you have employees |
Step-by-step
Open Organization Settings
Organization SettingsFill in every field marked required
Don't leave KRA PIN for later — adding it after you've issued invoices forces a manual edit of every PDF that's already been shared.
Upload your logo
PNG with transparent background, at least 400×100 px. Renders at the top-left of every PDF.
Save and check a sample document
Create a draft invoice for a test client. Open the PDF preview. Confirm the header looks right — name + KRA PIN + address + logo — before going live.
Changing the organization name later doesn't retroactively update historical PDFs (they're snapshotted at issue time). Get the name right BEFORE you start issuing real documents.
Branding (colours, fonts, document templates)
Beyond the logo, Vendly lets you pick brand colours (used for the PDF accent stripe), template choices (modern / classic / minimal) and additional document footer text (terms, bank details, signature blocks). Set these once under Settings → Branding.