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Statutory filing calendar — when to file what

Every Kenya payroll return, its authority, its deadline and the Vendly page that generates the file.

Statutory filing calendar — when to file what

Every Kenya payroll return, its authority, its deadline and the Vendly page that generates the file.

Five separate authorities expect a return each month (four monthly, one annual). Missing any of them attracts penalties that escalate quickly — and KRA disabling iTax access for non-compliant employers is no longer rare. Treat the calendar as a hard deadline list.

ReturnAuthorityDueVendly file
P10 (PAYE)KRA iTax9th of next monthP10-YYYY-MM.csv
SHIF returnSocial Health Authority9th of next monthSHA-YYYY-MM.csv
Affordable Housing LevyKRA AHL portal9th of next monthAHL-YYYY-MM.csv
NSSF byPRONSSF Employer Self-Service15th of next monthNSSF-YYYY-MM.csv
P9 (Tax Deduction Card)Issued to employeeEnd of February each yearP9-<lastName>-<year>.csv

Suggested month-end checklist

  1. Process all payroll runs for the month and approve them.
  2. Mark each approved run as PAID once the net-pay disbursement clears.
  3. Open Statutory Exports → download P10, SHA, AHL — that's all three 9th-of-the-month files in one sitting.
  4. Upload each file to the matching portal, pay the PRN at any KRA-appointed bank or via M-Pesa Paybill 572572.
  5. On or before the 15th, download the NSSF byPRO CSV, upload to the NSSF portal, pay the contribution.

Generate the four monthly files together. Reconcile their totals against your bank's payroll disbursement — if the totals don't match, the filings won't either, and one of the portals will reject the upload.

P9 timing (annual)

P9s are issued to employees, not to KRA — they're what an employee uses to file their own self-assessment return on iTax by 30 June of the following year. Generate one per employee from Statutory Exports → P9 section before end of February so staff have time to file.

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Open Statutory Exports

Statutory Exports

Kenya law that applies

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Set up your organization, add your first employee, run your first payroll and file your first return — in that order.

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File your monthly P10 (PAYE return)

Generate the iTax-ready CSV from Vendly, upload to KRA, and pay the PAYE due. Due by the 9th of the month following the pay period.

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